The major objective of this stage is to assess whether the suggested standard is necessary and if the proposal should be passed. The first step in setting up a standard is to establish the necessity for it, and this may subsequently include the creation of a new standard or the modification of an existing one. The Promotion and Counseling Committee actively explores and brings up the need for a new standard, or it may be brought up by the database group or other relevant units. The following qualified organizations are also allowed to suggest the establishment or modification of an NGIS standard to the Promotion and Counseling Committee:
(1) The Committee of NGIS Development;
(2) Department of central government or county / city government;
(3) Academic research organizations;
(4) Public organizations, such as societies and associations.
The unit or organization suggesting a standard is required to prepare a written proposal, including the objective and scope of the standard, expected benefits, schedule, required resources, potential participants, relevant standards and responsible units.
The proposal should be evaluated by the Promotion and Counseling Committee. The items to be evaluated include the following:
(1) Format of the proposal: evaluate whether the format accords with the definition, and whether the items have been properly completed.
(2) Content of the proposal: (refer to the items listed in Table 1.)
Item to be evaluated
Standard of evaluation
Does the name of the proposal match the subject and content?
Is the objective clearly specified?
Is the scope clearly defined?
Is the definition reasonable?
Is the expected benefit clear?
Schedule and Planning
Are the schedule and plan reasonable?
Are the resources required clear and reasonable?
Have all the potential participants included?
Do the objective or scope of the proposal overlap with any other existing standards?
Can this overlap be dealt with by negotiation?
Is it necessary to cooperate with other organizations?
Is the organization that is identified as responsible the appropriate one?
(3)Whether, according to the current technology, there will be any difficulties in establishing and applying this standard.
(4) Whether any further questions need to be answered before the project is approved.
(5) Determine whether the project is approved or not, and clearly state the reasons for this decision.
(6) Determine the unit that will be responsible for writing the draft of the standard if this standard is approved.
After a proposal is approved by the Promotion and Counseling Committee, the Committee is required to pass the information to the responsible unit to evaluate whether it is actually necessary to establish the standard. The responsible unit has to convene a meeting to evaluate the contents of the proposal. The results will be given to the Promotion and Counseling Committee, along with the reasons for accepting or rejecting the proposal. According to the results of the evaluation by the responsible unit, the Counseling Committee will finally determine whether a proposal is accepted or not.
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